Conference Planning Information

Planning a conference is a labor of love, but it is also a business venture to make a profit.   The conference planning area of the affiliate Web is designed to bring a wealth of information direct to your desktop.  

Below is a list of resources available on our site.  Brief descriptions are included for each, but more detailed information is available by following the links.  

• Cosponsored Speakers Program
  As an important means for enhancing relationships with affiliates, NCTE is pleased to share the financial responsibility of sending Council leaders to affiliate meetings.  The brochure features a list of experts in the field on topics such as assessment, diversity, literacy, multiculturalism,  and more.  For a complete description of the program and links to the list of speakers, topics, and the request form, click here...
  
  
• Conference Planning Worksheets and Checklists
  Where should you start in planning your conference? How will your affiliate leaders and volunteers remember to take care every little detail of the conference? How do you plan a workable and accurate budget?  These conference worksheets and checklists were created for NCTE affiliates, assemblies, and TYCA Regionals by Jacqui Joseph-Biddle, NCTE's Convention Director.  Conference planning forms
  
  
• NCTE Affiliate Exhibit Kits
  One service NCTE provides to its affiliates is a sampling of publications to display at affiliate conferences.  An NCTE exhibit at your conference enables your members to see for themselves the sorts of publications NCTE has to offer.  Those who are interested in joining NCTE will be able to pick up an NCTE membership application right at the exhibit.  More...
  
  
• Affiliate Meetings List
  For the most current list of affiliate meetings, click here...
  
  
• National Promotion for Affiliate Meetings
  To assist with expanding the coverage for affiliate meetings nationally, learn how to advertise your affiliate meeting through the NCTE Web site and select Council publications.  Ensure that your affiliate meeting is listed!  Click here . . .
  
  
• List/Label Requests for Affiliates
  A list or set  of labels are available for use in recruiting new affiliate       members and announcing meetings.  Request List/Labels!
  
  
• Speaker Hosting Etiquette (applicable to all your conference speakers)
  Conference program planners may find the guidelines presented here to be very useful when hosting an NCTE Cosponsored Speaker.  Whether the conference is still in the planning stages or almost completed, the tips offered are invaluable.  Learn more...
  
  
• Have an SCOA representative at your affiliate meeting!
  Having your Regional Representative to the Standing Committee on Affiliates attend your conference will benefit your affiliate.  On site, you'll have a ready consultant on affiliate affairs, both local and national. You'll have a public relations person ready to relay information about the success of your conference to your region and to the nation.  You will also have a link to the network of 120 NCTE affiliates in the United States and Canada.  More details...

          For a list of SCOA representatives, click here...

• Request more conference planning materials (e.g. budget planning sheet, time table chart) by e-mailing .