Annual Reporting for NCTE Affiliates
The 2007 annual reports will be available in late summer or early fall. An email notification will be sent to affiliate leaders when the reports are posted.
2006 Annual Report Information
Three things to know about annual reports:
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Except for dues and the forthcoming online surveys, the items below can be sent via e-mail or by U.S. Mail.
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Except for the online surveys and dues, the items below will need to be gathered and sent to NCTE (such as meeting minutes, roster of officers, membership forms, and conference and special project fliers).
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You may send these items to NCTE as a group, or individually as you collect them. Please make sure each item is clearly labeled with your affiliate's name and, of course, your name.
Submission address information is located at the end of this checklist.
Checklist
Please submit this checklist with your annual report. The items due July 15 are noted.
Dues: Please submit your dues and the form via U.S. Mail. Please find the dues form at http://www.ncte.org/groups/affiliates/109068.htm .
______ Dues submitted
SLATE Representative's Annual Report: Please click http://www.ncte.org/groups/affiliates/annual/120851.htm for information and annual report forms.
______ SLATE Representative annual reports submitted
Affiliate Editor(s) Annual Report (journal, newsletter, Web site): Please click http://www.ncte.org/groups/affiliates/annual/121012.htm for information and annual report forms.
_____ Affiliate Editor(s) annual report documents submitted
Roster Statement Form (Due July 15): The Roster Statement form should be attached to or submitted with your roster of officers (by U.S. mail, fax, or e-mail). This short form is located here: http://www.ncte.org/groups/affiliates/109067.htm OR you may copy and paste the following text into an e-mail (preferrably the e-mail in which you send your officer/roster information) and send to Jodi at :
"According to the rules of affiliation with NCTE described in the NCTE Constitution, Article V. Section C., all members of the affiliate governing board must be members of NCTE.
___I have checked with all the persons listed as officers, editors, SLATE Representative, and members of the governing board and they affirm that they are members of NCTE."
_____ Roster statement form submitted with roster of officers.
(or)
_____ Roster statement included in e-mail or within roster document with a typed signature.
Roster of Officers (Due July 15): Submit a roster by U.S. Mail, fax, or e-mail: . Please include full address, telephone numbers, and a preferred e-mail for each officer, and general dates of each officer's term. This complete information will help make communication between the affiliate and NCTE efficient and timely. Please be sure to include contact information for your affiliate's liaison officer to NCTE and your affiliate's SLATE Representative to NCTE.
_____ Roster of officers submitted
Meeting Minutes for July 3, 2005 - June 4, 2006: Submit by U.S. Mail, fax, or e-mail: ). Please send a copy your affiliate's meeting minutes. You do not need to submit these if your affiliate sends them throughout the year. Please put the NCTE Affiliate Director on your mailing list to receive Executive Board minutes or e-mail the minutes to . Please attach any affiliate documents that NCTE HAS NOT ALREADY RECEIVED this year, including minutes of board meetings and conference programs.
_____ Meeting minutes submitted
(or)
_____ Meeting minutes have been submitted throughout the year.
Board of Directors Form: Although this form is due by September 15, we encourage you to submit it as part of your annual report by August 15. This form confirms the affiliate officer(s) who will be attending the Board of Directors Meeting at NCTE's Annual Convention in November. The report is located here: http://www.ncte.org/groups/affiliates/annual/109063.htm. You may submit this report via e-mail, fax, or U.S. Mail.
_____ Board of Directors form submitted
Annual Report on Affiliate Activities: Results of the 2006 online survey is located here: http://www.zoomerang.com/web/SharedResults/SharedResultsPasswordPage.aspx?ID=L22KSBKBLQ46
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_____ Your annual report on affiliate activities submitted.
Affiliate Brochure (due July 15): Please visit the list of NCTE affiliates (http://www.ncte.org/groups/affiliates/lists/107922.htm) and scroll down to find your affiliate's information. If your information needs revision, please send the revised text to Jodi at . This is used to update the NCTE Affiliate Brochure each year.
_____ Affiliate information reviewed and revisions sent, if necessary.
Policy of Involvement of People of Color: Does your affiliate have a Policy of Involvement of People of Color? If yes, please include this policy in your annual report.
_____ Policy of Involvment of People of Color has been submitted
Budget/Financial Statement: Please submit a copy of your annual budget and/or financial statement. A financial statement form is located here: http://www.ncte.org/groups/affiliates/tax/110825.htm
_____ Budget or financial statement has been submitted
2005-2006 Conferences and Special Events: If possible, please send along fliers of special events and conference program(s) from the past year (and future events, if possible). These can be sent digitally () or by U.S. mail.
Delay Sheet: If you are not able to submit these items by August 15, please complete and submit this delay sheet: http://www.ncte.org/groups/affiliates/109065.htm.
Submission address:
E-mail:
Address:
Division of Communications and Affiliate Services
NCTE
1111 W. Kenyon Road
Urbana, IL 61801
Fax: 217-278-3760
Phone: 800-369-6283, ext. 3633
Above are all the items needed to complete the 2005-2006 annual report. Please don't hesitate to contact Jodi Mahoney ( or 800-369-6283, ext. 3633) with questions or concerns.
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