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CCCC Member Groups - Previous Revision

The Conference on College Composition and Communication (CCCC) has a number of Member Groups that hold meetings, sponsor panels and workshops at the Annual Convention, publish newsletters, and carry on other activities within the framework of the organization. CCCC is pleased to recognize such groups, encourages their existence and growth, and provides time, space, and appropriate publicity to foster their effective operation.
 
Member Groups vary considerably in their size, connection with CCCC, and range of activities. Some are relatively permanent groups governed by leaders and members of CCCC; others are substantially identified with other organizations and choose to meet at the CCCC Convention as a convenience to their members; still others are relatively casual groupings of persons drawn together by interests in common but having little or no governing structure.

CCCC provides the following framework to enable its members to form groups that best meet their specific needs:

Special Interest Groups (SIGs): CCCC continues to support interest groups within existing policies that allow individuals/organizations to request space “as available” at the CCCC Convention to discuss issues related to the profession.

Standing Groups: A new form of internal organization has been created, called “Standing Groups,” that recognizes certain groups might want to take on a more formal long-standing relationship to CCCC. A Standing Group begins as a Special Interest Group (SIG) that, after a period of five years, can choose to apply to be recognized as a Standing Group. To achieve such recognition, a SIG must submit an application to the CCCC Officers; that application consists of a description of the organization, a set of bylaws indicating how officers are elected, and a list of members (who must also be members of CCCC). Once recognized, Standing Groups are expected to submit a brief annual report of their activities (with recommendations for future action) no later than 30 days after the conclusion of the CCCC Convention. Standing Groups will be formally reviewed by the CCCC Officers every three years. Standing Groups who act in a way that is detrimental to the mission and reputation of CCCC, or that fall below an acceptable number of members or level of activity and engagement, can be dissolved by the CCCC Officers. In recognition for this level of responsibility to CCCC, each Standing Group will be allotted one designated panel in addition to a business meeting at the CCCC Annual Convention subject to the Program Chair’s approval. Standing Group panels will be vetted in consultation with the Program Chair. Standing Group business meetings will be held during the regular slots made available for such meetings by the Program Chair.

NOTE: The Black Caucus, the Latino/a Caucus, the American Indian Caucus, and the Asian/Asian American Caucus are NCTE Caucuses that meet at the CCCC Convention. These Caucuses are automatically considered to be Standing Groups of CCCC and will retain their “Caucus” titles. These Caucuses will be exempt from the application, reporting, and review parameters required for Standing Groups.

There is no requirement for current SIGs to apply for “Standing Group” status if they do not wish to formalize their relationship to CCCC in this way. They will retain their designation as SIGs.

Guidelines for Forming a Member Group

These guidelines are designed to encourage a diversity of member groups present at the CCCC Convention and to avoid creating new groups that duplicate existing efforts. To form a member organization, you must complete the following steps: 

  1. Check the current listing of organizations. If none exists on the topic of your interest, you may propose a new Special Interest Group. You may also wish to review “CCCC Guidelines for Leaders of Membership Groups.”
  2. To propose a new Special Interest Group, you must submit a program proposal form for the next CCCC Convention by the published deadline. An official invitation to appear on the CCCC Convention Program is your confirmation that your Special Interest Group proposal was accepted.
  3. If your proposal is accepted, please conduct your Special Interest Group in accordance with “CCCC Guidelines for Leaders of Membership Groups.”
  4. Once a Special Interest Group has met at CCCC for five consecutive years, it may apply to be a Standing Group. To do so, it must provide a description of the organization, bylaws, policies related to election of officers, and a list of members (members of a Standing Group must be CCCC members). Standing Groups are expected to send a brief annual report to the CCCC Officers within 30 days of the conclusion of the CCCC Annual Convention. If approved by the CCCC Officers, the Standing Group is guaranteed a business meeting program slot as well as designated one sponsored panel (subject to the Program Chair’s approval) at the Convention each year. These sponsored panels will be vetted in consultation with the Program Chair. APPLICATION SUBMISSION: Please email the items noted above to cccc@ncte.org with the subject header "CCCC Standing Group Application."
  5. There is no requirement for SIGs to apply for “Standing Group” status if they do not wish to formalize their relationship to CCCC in this way. They will retain their designation as SIGs as long as they follow the guidelines for such Member Groups.

NOTE: If a current SIG has already been meeting for five years, it can apply immediately to become a Standing Group. Proof of meeting status can include earlier formations of the group, such as meeting for a period under a different name.

Guidelines for Leaders of Member Groups

Guidelines for Special Interest Groups (SIGs)

  1. If your SIG wishes to reserve a meeting time and room at the CCCC Convention, please notify the CCCC Program Chair about your particular needs at the Convention by completing the Convention Call for Proposals Form available online, identifying yourself as a Special Interest Group.
  2. If given meeting space, please mention the Conference on College Composition and Communication in any promotional materials you send out announcing your meeting at the CCCC Convention.
  3. SIGs are not allowed to use “CCCC” in the title of any award, policy statement, publication, or grant application sponsored by their membership. When printing any such material, please include a disclaimer, which might read something like this: "The opinions expressed are those of the writers [editors] and do not necessarily reflect the view of CCCC, its officers, or its Executive Committee.
  4. If you wish official CCCC sanction of a report/paper/guidelines, etc., intended for publication, please send a copy of the manuscript to the CCCC Chair and to Headquarters at least six weeks before one of the Executive Committee's scheduled meetings (mid-November and mid-March). Shortly after the meeting, we will notify the Chair of the Executive Committee's decision.
  5. Please consult the CCCC Officers before seeking grants outside CCCC for the work of your group. Grants often create legal obligations in which CCCC and NCTE have an understandable interest.
  6. Seek approval-in-principle from the CCCC Officers for any surveys of the CCCC membership or the profession at large if the survey carries the name of CCCC. In responding, the Officers may advise on availability of funds to help in the survey, on technical improvements that might be made, and on access to Headquarters.
  7. If your group is interested in publishing a book or monograph, please contact the NCTE Senior Developer or the SWR Editor for preliminary review of the project/idea.

Guidelines for Standing Groups

  1. Standing Groups do not need to apply to have meeting space at the CCCC Convention; space will be set aside as part of regular convention planning. Please mention the Conference on College Composition and Communication in any promotional materials you send out announcing your meeting at the CCCC Convention.
  2. Members of Standing Groups must be members of CCCC. Standing Groups are expected to submit a copy of their bylaws and a brief annual report of their activities (with recommendations for future action) no later than 30 days after the conclusion of the CCCC Convention. The report should be addressed to the CCCC Officers.
  3. Recognizing the integral relationship between the contributions of Standing Groups and the mission of CCCC, each Standing Group is allotted one panel in addition to a regular business meeting at each Convention, subject to the Program Chair’s approval. 
  4. CCCC retains the right to review and approve the use of its name on any award, newsletter, publication, and grant application generated by Standing Groups. Standing Groups can apply to the CCCC Officers to use “CCCC” in their organizational materials. When a Standing Group creates materials that have not been reviewed by CCCC, those materials should include the disclaimer, "The opinions expressed are those of the writers [editors] and do not necessarily reflect the view of CCCC, its officers, or its Executive Committee." 
  5. If you wish official CCCC sanction of a report/paper/guidelines, etc., intended for publication, please send a copy of the manuscript to the CCCC Chair and to Headquarters at least six weeks before one of the Executive Committee's scheduled meetings (mid-November and mid-March). Shortly after the meeting, we will notify the Chair of the Executive Committee's decision.
  6. Please consult the CCCC Officers before seeking grants outside CCCC for the work of your group. Grants often create legal obligations in which CCCC and NCTE have an understandable interest.
  7. Seek approval-in-principle from the Officers for any surveys of the CCCC membership or the profession at large if the survey carries the name of CCCC. In responding, the Officers may advise on availability of funds to help in the survey, on technical improvements that might be made, and on access to Headquarters.
  8. If your group is interested in publishing a book or monograph, please contact the NCTE Senior Developer or the SWR Editor for preliminary review of the project/idea.

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