The CCCC has a number of special interest groups which hold meetings, sometimes publish newsletters, and carry on other activities within the framework of the organization. The Conference is pleased to recognize such groups, encourages their existence and growth, and provides time, space, and appropriate publicity to foster their effective operation.
The Special Interest Groups vary considerably in their size, connection with CCCC, and range of activities. Some are relatively permanent groups governed for the most part by leaders and members of CCCC; others are substantially identified with other organizations and choose to meet at CCCC as a convenience to their members; still others are relatively casual groupings of persons drawn together by interests in common but having little or no governing structure.
While applauding this variety, the officers of CCCC also recognize that leaders of special interest groups sometimes wonder what they can and cannot do within the loose reins of the organization and, further, what they need to do to help the Conference work smoothly. The guidelines are offered in a spirit of helpfulness and encouragement, and the officers hope they are received in a spirit of cooperation and understanding.
Guidelines for Forming a Special Interest Group
There is a simple process in place for forming a Special Interest Group. These guidelines are designed to encourage a diversity of Special Interest Group (SIG) meetings at the CCCC Annual Convention and to avoid creating new SIGs that duplicate the goals of existing SIGs. In order to form a new Special Interest Group, you must complete the following steps:
1. Check the current listing of SIGs. If none exist on the topic of your interest, you may propose a new SIG. You may also wish to review the “CCCC Guidelines for Leaders of Special Interest Groups" which can be found below.
2. To propose a new SIG, you must submit a program proposal form for the next CCCC Annual Convention by the published deadline. An official invitation to appear on the CCCC Annual Convention Program is your confirmation that your SIG proposal was accepted.
3. If your SIG proposal is accepted, please conduct your SIG in accordance with the “CCCC Guidelines for Leaders of Special Interest Groups.”
Please direct your questions about SIGs or this process to the CCCC Administrative Liaison at firstname.lastname@example.org or (800) 369-6283, ext. 3602.
Guidelines for Leaders of Special Interest Groups
1. If your group wishes to reserve a meeting time and room at the CCCC Convention, please notify the CCCC Program Chair about your particular needs at the Convention by completing the Convention Call for Proposals Form available online.
2. Please mention the Conference on College Composition and Communication in any promotional materials you send out announcing your meeting at the CCCC Convention.
3. When printing material intended to foster exchange of information (for example, in newsletters) please include a disclaimer which might read something like this: "The opinions expressed are those of the writers (editors) and do not necessarily reflect the view of CCCC or its Executive Committee."
4. If you wish official CCCC sanction of a report/paper/guidelines, etc., intended for publication, please send a copy of the manuscript to the CCCC chair and to Headquarters at least six weeks before one of the Executive Committee's scheduled meetings (mid-November and mid-March). Shortly after the meeting we will notify the chair of the Executive Committee's decision.
5. Please consult the CCCC officers before seeking grants outside CCCC for the work of your group. Grants often create legal obligations in which the Conference and NCTE have an understandable interest.
6. Seek approval-in-principle from the officers for any surveys of the CCCC membership or the profession at large if the survey carries the name of the Conference. In responding, the officers may advise on availability of funds to help in the survey, on technical improvements which might be made, and on access to Headquarters.
7. If your group plans to publish a book or monograph via CCCC or NCTE, please contact the NCTE Senior Editor or the SWR Editor for assistance in developing a prospectus. The prospectus will be judged, in most cases, by the NCTE Editorial Board, and the writers will be either encouraged to develop or discouraged from developing a full manuscript, depending on a variety of factors.