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Constitution of the Conference on College Composition and Communication of the National Council of Teachers of English - Previous Revision

ARTICLE I
NAME AND OBJECTIVE

Section 1.

The name for this organization will be the Conference on College Composition and Communication, hereafter referred to as CCCC.

Section 2.

CCCC, as a conference of NCTE, supports and promotes the teaching and study of college composition and communication by 1) sponsoring meetings and publishing scholarly materials for the exchange of knowledge about composition, composition pedagogy, and rhetoric; 2) supporting a wide range of research on composition, communication, and rhetoric; 3) working to enhance the conditions for learning and teaching college composition and to promote professional development; and 4) acting as an advocate for language and literacy education nationally and internationally.

ARTICLE II
MEMBERSHIP

Section 1.

Membership will be open to any member or student member of NCTE who is interested in any area of college composition and communication.

Section 2.

Categories of membership will be set forth in the Bylaws.

ARTICLE III
OFFICERS

Section 1.

The elected officers will be a Chair, an Associate Chair, an Assistant Chair, an immediate Past Chair, and a Secretary.

Section 2.

The term of all officers will commence thirty days after the NCTE Annual Convention next following the election, except that officers appointed to fill a vacancy (Article VII, Sections 5 and 6) will take office upon their acceptance.

Section 3.

The Chair, the Associate Chair, the Assistant Chair, and the immediate Past Chair will each hold office for one year. At the end of the term, the Assistant Chair will become Associate Chair, the Associate Chair will become Chair, and the Chair will become immediate Past Chair.

Section 4.

The Secretary will hold office for four years.

Section 5.

The Executive Director of NCTE will be ex officio the Executive Secretary-Treasurer of CCCC.

Section 6.

Officers will be elected as stipulated in Article VII.

Section 7.

The duties of all officers will be those set forth in the bylaws.

Section 8.

Any elected officer may be removed from office for sufficient cause upon unanimous recommendation of the other officers and two-thirds vote of the Executive Committee members present at any scheduled meeting.

ARTICLE IV
COMMITTEES

Section 1. The Executive Committee

a. There will be an Executive Committee consisting of twenty members, exclusive of the ex officio members later to be enumerated. This committee will be the policy-making body of the organization.
b. So far as practicable, the membership of the Committee (including ex officio members) will be evenly distributed geographically, and will be drawn from universities, four-year colleges, and two-year colleges, and will represent the range of professional interests addressed by the Conference.
c. Members of the Committee will hold office for three years.
d. No one may serve consecutive terms on the Committee except those who are elected to an office conferring ex officio membership.
e. The terms of members of the Committee will regularly begin thirty days after the NCTE Annual Convention next following their elections.
f. Nomination, election, and filling of vacancies will be as specified in Article VII.
g. All elected officers of CCCC will be ex officio voting members of the Executive Committee and will function as officers of the Executive Committee.
h. The three elected officers of the Two-Year College English Association will be ex officio voting members of the Executive Committee.  All CCCC editors and the TETYC editor will be ex officio nonvoting members of the Executive Committee.
i. Regular meetings of the Executive Committee will be held in association with the annual conventions of CCCC and NCTE.
j. Twelve members of the Executive Committee, exclusive of ex officio members, present at any regularly authorized meeting of the Committee will constitute a quorum.
k. Within the rules of NCTE and the limits set by this Constitution, the Executive Committee will enact Bylaws for the operation of the Conference, set dues, and monitor expenses.

Section 2. The Nominating Committee

a. The Nominating Committee will consist of seven members: two of them will be the immediate Past Chairs of CCCC; five will be elected in the annual mail election from a slate of ten provided by the Nominating Committee. The ten candidates will be grouped on the ballot in a way that insures the diversity in representation outlined in Article IV, Section 1.b of the Constitution.
b. The Chair of the Nominating Committee will be the elected person who receives the largest number of votes.
c. In the event that one or more of the members cannot serve, the Chair of CCCC will appoint an appropriate substitute as provided in the Bylaws.

Section 3. The Officers' Committee

a. There will be an Officers' Committee composed of the Chair, the Associate Chair, the Assistant Chair, the immediate Past Chair, the Secretary, and the Executive Secretary-Treasurer.  This committee will carry out the policies set by the Executive Committee.
b. The Officers' Committee will meet at the call of the Chair, whenever possible in conjunction with CCCC, NCTE, and other meetings.
c. It will be the function of the Officers' Committee to transact routine CCCC business, to prepare recommendations for the Executive Committee, and to act for the Executive Committee between scheduled meetings, when necessary.

Section 4. Special Committees

a. Special committees may be appointed by the Chair.
b. Special committees will be appointed for a period not to exceed three years, but they may be renewed by action of the Executive Committee.
c. Funding for special committees may be authorized by the Officers' Committee.
d. Special committees will follow the procedures established or approved by the Executive Committee.

ARTICLE V
MEETINGS

Section 1.

CCCC will hold an Annual Convention insofar as possible.

Section 2.

The Annual Business Meeting will be held as part of the regular CCCC Annual Convention.  Other meeting and sessions at the NCTE Annual Convention will be arranged with the NCTE Executive Director, and with approval of the NCTE Executive Committee.

Section 3.

Other meetings may be held each year at a different time, as determined by the Executive Committee.

ARTICLE VI
VOTING

Section 1.

All individual members present at a meeting of the membership are entitled to vote, and a simple majority of those present and voting will be required for action, except as specifically stated elsewhere in the Constitution or Bylaws.

Section 2.

In mail ballots, all individual members are entitled to vote.  A simple majority of the legal votes cast by mail within the time designated will be required for action, except as stipulated in Article IX, Section 5.  At least thirty days after mailing must be allowed for the return of ballots.

ARTICLE VII
NOMINATIONS, ELECTIONS, AND VACANCIES

Section 1.

Elected members of the Executive and Nominating Committees will not serve consecutive terms.

Section 2. The Nominating Committee will:

a. Nominate at least one candidate to replace the Assistant Chair and, as needed, the Secretary.
b. Nominate not more than three candidates to replace each retiring member of the Executive Committee, so far as practicable preserving the distribution provided for in Article IV, Section 1.b.
c. Nominate ten candidates for election to five positions on the following year's Nominating Committee.
d. Secure from all candidates their consent to serve if elected.
e. Present the slate of candidates to the Executive Secretary-Treasurer by May 1 following the CCCC Annual Convention.

Section 3. 

Officers and new members of the Executive Committee will be elected by mail ballot.  Ballots will be sent out no later than October 1 of each year, will provide adequate space for announcing the names of candidates, will permit the writing in of additional names, and will allow at least thirty days for the return of ballots.

Section 4.

The CCC Editor will be appointed by a committee composed of the CCCC Chair, the Associate Chair, the Executive Secretary-Treasurer, and two additional members chosen by the Executive Committee according to procedures set forth in the Bylaws.

Section 5.

If the office of Chair becomes vacant, the immediate Past Chair will complete the term.

Section 6.

In the event of vacancies in the offices of Associate Chair, Assistant Chair, Secretary, or vacancies on the Executive Committee, the Chair, in consultation with the officers, will make temporary appointments, effective until the next annual election, and will notify the Nominating Committee to include candidates for the vacant offices at the next annual election.

Section 7.

If the office of CCC Editor becomes vacant, the Chair, in consultation with the officers, will make a temporary appointment until a regular search can be completed.

 
ARTICLE VIII
PUBLICATIONS

Section 1.

CCCC will publish College Composition and Communication (CCC), a periodical devoted exclusively to the special interests of the organization and not competing with any of the official organs of NCTE.

Section 2.

CCCC may publish monographs, pamphlets, or digital resources according to rules established in the Bylaws.

ARTICLE IX
AMENDMENTS TO THE CONSTITUTION

Section 1.

Amendments to this Constitution may be proposed either (1) by the Executive Committee; (2) by two-thirds vote of the members attending the Annual Business Meeting; or (3) by petitions signed by fifty members and forwarded to the Chair.

Section 2.

All proposed amendments will be announced in the February issue of CCC and in the CCCC Annual Convention materials and will be discussed at the Annual Business Meeting prior to submission to the membership for vote.

Section 3.

After an amendment has been proposed, the membership must be notified by mail or in the official periodical at least thirty days prior to the submission of the ballot.

Section 4.

Proposals to amend the Constitution will include both the existing language of the Constitution and the proposed change.

Section 5.

A two-thirds majority of the legal votes cast by mail within the time designated will be required for actions on amendments.  At least thirty days after mailing must be allowed for the return of ballots.

August 2011

BYLAWS OF CCCC

I.  Membership

CCCC offers the following categories of membership: regular voting membership and student voting membership.  (Individual comprehensive members of NCTE are automatically members of CCCC.)

II.  Relationship to NCTE

A. The officers of CCCC serve as voting members of the NCTE Board of Directors.

B. The Chair of CCCC serves as a voting member on the NCTE Executive Committee.

C. The Associate Chair of CCCC becomes a voting member of the NCTE Executive Committee at the NCTE post-convention meeting of that group and attends the five preceding meetings as an observer.

D. The Chair is responsible for an Annual Report to be published in the NCTE Annual Reports.

E. The Chair of CCCC and another CCCC member elected to a four-year term by the membership will serve on the NCTE College Forum Committee.

III. Duties of Officers

A. The Chair

1. Assumes responsibility for the functioning of the organization.
2. Plans the agendas for and presides at the business meetings of CCCC, the Executive Committee, and the Officers' Committee.
3. Represents the organization in making public its policy decisions.
4. Appoints all special committees, with the exception of those committees stipulated in Bylaws III.B.5.
5. May authorize committees and define their functions.
6. Arranges any CCCC program sessions for the NCTE Annual Convention.
7. Arranges the CCCC program session for the MLA Annual Convention.
8. Serves as a voting member of the NCTE Board of Directors and the NCTE Executive Committee.
9. Prepares the Annual Report to NCTE.
10. Prepares a report to the membership of CCCC after the CCCC Annual Convention.

B. The Associate Chair

1. In the temporary absence of the Chair, presides at all business meetings of CCCC, the Executive Committee, or the Officers' Committee.
2. Directs the program of the current CCCC Annual Convention in accord with Bylaws adopted to govern the convention and the Annual Business Meeting.
3. Represents CCCC on the NCTE Board of Directors and observes the five meetings of the NCTE Executive Committee during the year he/she serves as Associate Chair.
4. Attends, as an observer, with the CCCC Chair the five meetings of the NCTE Executive Committee that occur during the period one serves as Associate Chair, and replaces the outgoing Chair as voting member at the post-convention meeting of the NCTE Executive Committee.
5. Appoints the Resolutions Committee and the Braddock Award Committee.

C.  The Assistant Chair

1. In the temporary absence of the Chair and the Associate Chair, presides at all business meetings of CCCC, the Executive Committee, or the Officers' Committee.
2. Represents CCCC on the NCTE Board of Directors.
3. Assists the Associate Chair and the Local Chair with managing the current CCCC Annual Convention.
4.  Develops plans for the subsequent convention.

D. The Secretary

1. Prepares the minutes of the Annual Business Meeting, the meetings of the Executive Committee, and the meetings of the officers.
2. Delivers the minutes within sixty days to the Executive Secretary-Treasurer for distribution to the relevant body for approval and subsequent entry into the permanent records of CCCC in the NCTE office.
3. Delivers to the Executive Secretary-Treasurer true copies of the Bylaws, resolutions, and authorizations of expenditure for transmittal to appropriate administrators, other persons, or files.
4. Is a voting member of the NCTE Board of Directors.
5. Prepares a list of Executive Committee actions and Annual Business Meeting actions for CCC.

E. The Executive Secretary-Treasurer

1. Handles all financial transactions of the group.
2. Pays bills incurred by CCCC within the budget adopted by the Executive Committee or otherwise authorized by the Officers' Committee.
3. At the Annual Business Meeting and at the meeting of the Executive Committee preceding the CCCC Annual Convention, submits a written financial report that also includes a report on membership.
4. Notifies the Chair if at any time CCCC appears to violate the proviso that it shall not, without the express permission of the Executive Committee of NCTE, incur any obligation exceeding its funds in the hands of the Executive Secretary-Treasurer.
5. Assists the other officers and other committees in carrying out their responsibilities.
6. Supervises the maintenance of CCCC permanent files and archives.

F.  The Immediate Past Chair

1. Assumes the duties of the Chair, if the Chair is unable to serve.
2. Coordinates membership development.
3. Serves on the Nominating Committee.
4. Is a voting member of the NCTE Board of Directors.

G. The Officers' Committee, made up of the six officers listed above, is the primary administrative body of CCCC.

1. It monitors the finances of CCCC and authorizes changes in the budget as needed.
2. It advises the Chair on the functioning of CCCC.
3. It reviews agendas, committee reports, proposals, and other materials to be presented to the Executive Committee. Members of the Executive Committee may also introduce questions to be placed on the agenda at the time the agenda is developed.
4.  It may authorize committees and give them specific charges.

IV. Duties of the Executive Committee

A. It sets policies for the general operation of the organization.

B. It approves the budget and authorizes additional expenditures.

C. It chooses the convention site at least four years in advance.

D. It may authorize committees and give them specific direction and instructions.

E. It may authorize publication of monographs and special publications, and it reviews the actions of the publication committee.

F. It sets dues for various classes of membership.

G. It may propose amendments to the Bylaws of the Two-Year College English Association.

H. It receives reports from officers and committees.

V. Fiscal Control

A. Budgets

1. An annual budget will be proposed by the Executive Secretary-Treasurer.
2.  The budget will be adopted by the Executive Committee and may be amended by the Officers' Committee.

B. Operations

1. Payments will be made by the Executive Secretary-Treasurer in accord with the approved budget or other authorizations by the Officers' Committee.
2.  Regular reports of the financial status of CCCC will be made to the officers and the Executive Committee by the Executive Secretary-Treasurer.

C. Dues for various classes of membership are determined by the Executive Committee.

D.  Budgets for the CCCC Annual Convention will be adopted in accord with Bylaws Section VIII.

VI.  Publications

A. Editor, College Composition and Communication.

1. The Editor is responsible for editorial direction and publication of CCC.
2. The Editor is chosen by a committee composed as specified in Article VII, Section 4 of the Constitution. The additional two members required therein are selected by the Executive Committee from at least three nominees offered by the officers.
3. The term of the Editor is five years.
4. The Editor will be assisted by a committee recommended by the Editor and approved by the Executive Committee. Members of the committee serve a term not longer than three years.

B.  CCCC will publish a monograph series entitled Studies in Writing and Rhetoric.

1. This series is addressed to those who are primarily concerned with the theory, practice, and teaching of composition in college and with the relationships between composition and other disciplines.
2. Responsibility for this publication series is borne by a Publications Editor and an editorial board of twelve members, to be appointed by the Officers’ Committee in consultation with the Executive Committee from a slate of nominees submitted by the Publications Editor.  The Editor’s term is five years, and the terms of editorial board members are four years on a staggered basis.
3. To the extent possible, the Publications Committee should aim toward publishing works that will make the series self-supporting, but it may, subject to approval of the Officers' Committee, investigate possible sources of outside support for any title or titles proposed for the series.
4. The Editor will make an annual report to the Executive Committee.

C. CCCC may appoint editors responsible for the publications outlined in Article VIII, Section 2 of the Constitution.  The details of these editorial positions will be outlined in the CCCC Executive Committee Handbook.

D. An editors’ team will be convened by the CCCC Chair and include all of the current appointed CCCC editors.

E. CCCC editors may be removed from office for sufficient cause upon unanimous recommendation of the officers and two-thirds vote of the Executive Committee members present at any meeting.

VII. General Committee Operations

A. Except where otherwise provided by the Constitution and Bylaws, committee members are appointed by the CCCC Chair after consultation with the officers and the Executive Committee.

B. Committee budgets are adopted by the Officers' Committee after discussion with the Executive Committee.

C.  General plans for committees are approved by the officers.

D.  Committees report their actions in writing prior to each regularly scheduled meeting of the Executive Committee and also at the end of their tenure.

VIII. Annual Convention

A. A Resolutions Committee of five members will be appointed by the CCCC Chair. The committee will invite members or groups of members to submit resolutions, will receive such resolutions and create any of its own that may seem proper, will edit all resolutions to ensure clarity, and will present the resolutions to the Annual Business Meeting in written form. Other rules for handling resolutions will be presented to the Annual Business Meeting for adoption at the outset, but until procedures are adopted, rules from the previous Annual Business Meeting will prevail.

B. The site of the CCCC Annual Convention will be chosen at least four years in advance by the Executive Committee from a list of options prepared by the Executive Secretary-Treasurer. The Officers' Committee may recommend revisions of the list.

C. Budgets for the convention program and Local Arrangements Committee must be approved by the Officers' Committee.

 
D. Special awards may be presented at the CCCC Annual Convention.  Such awards are established upon the approval of the Executive Committee.  Recipients of these awards will be determined by committees appointed by the Chair or Associate Chair.

E. Bylaws governing participation in the program of the CCCC Annual Convention may be established by the Executive Committee.

F. Convention fees are set by the Officers' Committee.

G. For the transacting of business at the Annual Business Meeting, a quorum of 75 CCCC members is required.

H. The Chair will appoint a Local Chair, who will be responsible for local arrangements at the CCCC Annual Convention.

I. The CCCC Past Chair and Chair will co-chair a Convention Concerns Committee, which will meet at the close of each Annual Convention to evaluate the Convention and to provide suggestions for the next year’s Convention.  Other members of this committee are the elected chairs of the Black Caucus, the Latino/Latina Caucus, the Asian/American Caucus, the Caucus for American Indian Scholars and Scholarship, and the Caucus of Lesbian and Gay Professionals.  CCCC members are invited to offer ideas and suggestions to the Convention Concerns Committee.

IX.  Amendments

A. Amendments to these bylaws may be proposed (1) by the Executive Committee; (2) by a two-thirds vote of the members attending the Annual Business Meeting; or (3) by petitions signed by fifty members and forwarded to the Chair.

B. These bylaws may be amended (1) by a majority vote of the Executive Committee, (2) by a majority vote of members attending any Annual Business Meeting, if notice of the proposed change, including the existing language and the proposed language, has been given to all CCCC members at least thirty days before the meeting; (3) by a three-quarters vote of members attending the Annual Business Meeting; or (4) by a majority of the legal votes cast by mail within the time designated, to be not less than thirty days after mailing out the ballots.

March 2010

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