The 2008 annual reports will be available in late summer or early fall. An email notification will be sent to affiliate leaders when the reports are posted.
All the items below are needed to complete the 2007-2008 Annual Report. NOTE:
- We have replaced the Assembly editor report with an online survey that will be emailed to assembly editors soon.
- Except for dues, all the items below can be sent via email or by using the new online reports.
- Except for the online reports and dues, the items below will most-likely just need to be gathered (such as meeting minutes, roster of officers, membership forms, and conference and special project fliers).
- You may submit these items as a group, or individually as you collect them. Please make sure each item is clearly labeled with your affiliate's name and, of course, your name.
Submit items by email to affsec@ncte.org or by regular mail to:
NCTE
1111 W. Kenyon Road
Urbana, IL 61801
Fax: 217-278-3760
Phone: 800-369-6283
Items for Annual Report
Dues: Please submit your dues and the Assembly Dues Form via U.S. Mail to the address above.
Assembly Editors (journal, newsletter, website): Hopefully, your publication participates in the NCTE Information Exchange Agreement, an agreement enabling participating affiliates, assemblies, and TYCA Regionals to use writing and artwork from one another's publications providing they cite the source of the writing or artwork. NOTE: Please add Millie Davis, Dvision of Communications & Affiliate Services, to your publication's mailing list. If your publications have not been sent to Millie Davis, please send them now as a group. Please also send a copy of your publications to your regional representative on the Standing Committee on Affiliates.
Please submit these reports to the Division of Communications & Affiliate Services, NCTE, 1111 W. Kenyon Road, Urbana, IL 61801; Fax: 217-278-3760; or e-mail affsec@ncte.org. You're welcome to call 800-369-6283, ext. 3633 with questions or concerns.
____ Roster Statement Form : The Roster Statement form should be attached to or submitted with your roster of officers (by U.S. mail, fax, or e-mail). This short form is located here: http://www.ncte.org/groups/affiliates/109067.htm OR you may copy and paste the following text into an e-mail (preferrably the e-mail in which you send your officer/roster information) and send to Jodi at affsec@ncte.org:
"According to the rules of affiliation with NCTE described in the NCTE Constitution, Article V. Section C., all members of the affiliate governing board must be members of NCTE.
___I have checked with all the persons listed as officers, editors, SLATE Representative, and members of the governing board and they affirm that they are members of NCTE."
_____ Roster statement form submitted with roster of officers.
(or)
_____ Roster statement included in e-mail or within roster document with a typed signature.
_____ Roster of Officers: Submit a roster by U.S. Mail, fax, or e-mail. Please include full address, telephone numbers, and a preferred e-mail for each officer, and general dates of each officer's term. This complete information will help make communication between the assembly and NCTE efficient and timely. Please be sure to include contact information for your assembly's liaison officer to NCTE.
____ Meeting Minutes for July 1, 2006 - June 30, 2007 (submit by U.S. Mail, fax, or e-mail): Please send a copy your assembly's meeting minutes. You do not need to submit these if your assembly sends them throughout the year. Please put the NCTE Assembly Director on your mailing list to receive Executive Board minutes or e-mail the minutes to affsec@ncte.org. Please attach any assembly documents that NCTE HAS NOT ALREADY RECEIVED this year, including minutes of board meetings and conference programs.
____ Board of Directors Form: This form is due by September 15. We encourage you to consider this form as part of your annual report. This form confirms the assembly officer(s) who will be attending the Board of Directors Meeting at NCTE's Annual Convention in November. The form is located here: http://www.ncte.org/groups/assm/annual/110367.htm. You may submit this form by U.S. Mail, fax, or e-mail.
_____ Annual Report on Assembly Activities: Please prepare a brief summary of your assembly's activities and accomplishments for the past fiscal year (July 1, 2006 - June 30, 2007). To assist you in preparing your Annual Report, you might review sample copies of reports submitted last year at http://www.ncte.org/about/gov/reports/05annrpt/assm. Please e-mail your summary to Linda Walters (lwalters@ncte.org) or include a print version in your other report submissions to the Affiliate Office.
In addition, please complete the online activity survey: http://www.zoomerang.com/survey.zgi?p=WEB225KJ5W2HEP
____ Assembly Brochure: Please click here to see the your current information on our Web site: http://www.ncte.org/groups/assm/list. Please submit any revisions via e-mail or print.
____ Policy of Involvement of People of Color: Does your affiliate have a Policy of Involvement of People of Color? If yes, please include this policy in your annual report. (NCTE's policy: http://www.ncte.org/about/over/107323.htm )
____ Budget/Financial Statement: Please submit a copy of your annual budget and/or financial statement. A blank financial statement, available for your use, is located here: http://www.ncte.org/groups/affiliates/tax/110825.htm.
____ Delay Sheet: If you are not able to submit these items by August 15, please complete and submit this delay sheet: http://www.ncte.org/groups/assm/110366.htm .