All the items below are needed to complete the 2008-2009 Affiliate Annual Report.
Note:
- DUE DATE for the Affiliate Survey is JUNE 15.
- DUE DATE for all other items is JULY 15.
- Items may be sent via email or by U.S. Mail except for dues which must be send via U.S. mail and the online survey which must be sent via the Zoomerang Survey Tool.
- Please send items individually as you collect them or compile them together in one packet and send them . Please make sure each item is clearly labeled with your affiliate's name and, of course, your name and contact information.
Submit items by email to affsec@ncte.org or by regular mail to:
Division of Communications and Affiliate Services
NCTE
1111 W. Kenyon Road
Urbana, IL 61801
Fax: 217-278-3761
Phone: 800-369-6283, ext. 3634, or 217-278-3634
Checklist: Use this Reporting Checklist to help keep track of the reporting items below. Please submit a copy with your annual report.
Dues: Please submit your dues and the Affiliate Dues Form via U.S. Mail to the address above.
SLATE Representative's Annual Report: The 2008 annual report will be available in late summer or early fall. An email notification will be sent to all SLATE representatives and presidents when the report is available for completion. Read about the SLATE Representative Activities and Responsibilities. Although all NCTE members are also members of SLATE, NCTE encourages affiliates to contribute to SLATE.
Affiliate Editors (journal, newsletter, website): Hopefully, your publication participates in the NCTE Information Exchange Agreement, an agreement enabling participating affiliates, assemblies, and TYCA Regionals to use writing and artwork from one another's publications providing they cite the source of the writing or artwork and send two copies of the publication with the reprinted writing or artwork to the editor of the publication that originally printed the material.. NOTE: Please add Millie Davis, NCTE Dvision of Communications & Affiliate Services, to your publication's mailing list. If your publications have not been sent to Millie Davis, please send them now as a group. Please also send a copy of your publications to your regional representative on the Standing Committee on Affiliates.
Roster of Officers: Submit a roster by July 15 through U.S. Mail, fax, or email. Please include full address, telephone numbers, and a preferred e-mail for each officer, and general dates of each officer's term. This complete information will help make communication between the affiliate and NCTE efficient and timely. Please be sure to include contact information for your affiliate's liaison officer to NCTE and your affiliate's SLATE Representative to NCTE.
Roster Statement Form: The Roster Statement Form is due July 15 and should be attached to or submitted with your roster of officers (by U.S. mail, fax, or e-mail).
Meeting Minutes: Please send a copy your affiliate's meeting minutes for July 1, 2007 - June 30, 2008. You do not need to submit these if your affiliate sends them throughout the year. Please put the NCTE Affiliate Director on your mailing list to receive Executive Board minutes or e-mail the minutes to affsec@ncte.org. Please attach any affiliate documents that NCTE HAS NOT ALREADY RECEIVED this year, including minutes of board meetings and conference programs.
Affiliate Directors Form: Although this Afiliate Directors Form is due by September 15, we encourage you to submit it as part of your annual report by August 15. It confirms the affiliate officer(s) who will be attending the Board of Directors Meeting at NCTE's Annual Convention in November.
Affiliate Activities: Please prepare a brief summary of your affiliate's activities and accomplishments for the past fiscal year (July 1, 2007 - June 30, 2008). To assist you in preparing your Annual Report, you might review sample copies of reports submitted last year.
Affiliate Abstract: Please visit the website list of NCTE affiliates by July 15 to find your affiliate's information and submit any revision. This information is used to update the NCTE Affiliate Brochure each year.
Policy of Involvement of People of Color: Does your affiliate have a Policy of Involvement of People of Color? If yes, please include this policy in your annual report. View NCTE's policy.
Budget/Financial Statement: Please submit a copy of your annual budget and/or financial statement. A blank Financial Statement form is available for your use.
Affiliate Delay Sheet: If you are not able to submit these items by August 15, please complete and submit the Delay Sheet.