Committee Chair Annual Timeline -- Appendix J
- Chair chosen by Executive Committee for three-year term invitation sent by Associate Executive Director.
- Committee with members chosen by Chair for three-year terms - invitations sent by Associate Executive Director.
- $50 budget per year approved by the Executive Committee. Used mostly for reimbursement of postage, telephone calls, etc. Chair submits request on reimbursement voucher to NCTE staff liaison for above expenses
January
REMINDER: Convention program proposals due in early January (check proposal form for deadline)
February
REMINDER: Postconvention report form due March 15
REMINDER: Suggest (3 unranked names) for your successor as Chair due March 15 (in year term ends)
March
REMINDER: Postconvention report form and your successor as Chair due March 15
April
Request for Annual Reports sent from HQ, due July 15
Request for suggested new appointees as replacements for ending members
May
Turn in expense reimbursement forms for postage, phone, copying, etc. before fiscal year end, due May 31
Request for convention meeting time sent from HQ, due June 12
June
REMINDER: Request for Convention Meeting time, due June 12
July
REMINDER: Annual Reports due July 15
August
Informational Memo sent from HQ (Budget, Resolutions, Convention info, etc.)
October
ABM/BOD packet mailed from HQ
Postconvention Report Form mailed from HQ, due December 15
Memo sent from HQ on “continuation or termination of committee” and requesting names of your successor as Chair (3 unranked) due at HQ March 15 (year term ends)
Preparation for November meeting, process of selecting new appointees memo sent from HQ
November
Attend ABM/BOD Meeting
Plan agenda and preside at meeting
Complete postconvention report form and return to HQ due December 15
Discuss possible new members with group (optional) due December 15
December
REMINDER: Postconvention report form due at HQ December 15
REMINDER: New member list due at HQ December 15
Memo sent from HQ regarding budget for year
Convention program proposals due in early January (check proposal form for deadline)
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