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Budget
The annual allotment for most NCTE committees is $50.00. (Exceptions to this rule, are specified in advance by a liaison officer.) If requests for larger amounts are not made through liaison officers, the Executive Committee automatically assigns $50.00. A chair, however, may ask for a larger sum if a special need arises. Requests are handled through a Request for Additional Funds. (See Appendix G for guidelines and sample request section) The Executive Committee usually makes decisions on committee budgets in April and September. No requests for additional funds are considered during the November meetings of the Executive Committee.
In general, only expenses up to the standard allocation of $50.00 for postage and express, duplicating services, and telephone calls are authorized for committees, except by previous arrangement made through liaison officers. (See Committee and Project Reimbursement Voucher, Appendix H.) Funds for travel and per diem, for awards and honoraria, etc., are not authorized except by official Executive Committee action, taken before the expenses are incurred. As noted earlier, funds are not available for clerical help, which is normally carried out through the committee members' institutions, advance arrangements with headquarters staff, or the efforts of individuals on the Committee.
No provision exists for reimbursement of unauthorized expenditures beyond the budgeted amount or outside the categories of activities and materials noted above.
Committee members should keep a record of their committee expenses, if any, and periodically--once or twice a year--send a statement to the chair. The chair then completes reimbursement vouchers for these members and sends them to the staff liaison officer. Payment from NCTE Headquarters may be expected in about four weeks.
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